ADMISSIONS POLICY

The school is unique among maintained schools in England as it provides education for pupils from the age of 7 to 18. Pupils admitted into Key Stage 2 have automatic admittance to Key Stages 3 & 4.

Admission to the school is governed by the School Admissions Code of 10th February 2010

In order to be admitted to the School, all candidates must have full United Kingdom or other EU/ EEA nationality, or have other approved residential status in the United Kingdom. Although Iceland, Liechtenstein and Norway are not members of the European Union (EU), their citizens have the same rights as EU citizens to enter, live in and work in the UK.

We cannot consider an application unless the school application form has been completed. It will also be necessary to complete a Local Authority application form.

Admission to the Sixth Form is by a separate system but details of the policy that will be applied are in the Admissions Policy on this page.

Admissions Policy for admissions in the school year 2018/19

1 Introduction

The School was established under the Royal Alexandra and Albert School Act 1949, which united the Royal Alexandra School and the Royal Albert School at Gatton Park. The new School, which united two orphanage schools with Royal patronage, was founded as a boarding school with a distinct Church foundation.

The School has always been a boarding school, and Governors are resolved to preserve this and are keen to promote the benefits of boarding education.

Full boarders live and sleep at the School during term time though they may go home from Saturday after lessons until Sunday evening. Flexi Boarders stay at the School for an extended day and are required to sleep at School for between seven and ten nights each year. There is no entitlement for Flexi Boarders to stay more than 10 nights per year, but if it is agreed that they can stay for additional nights, an additional charge will be made.

 For applicants from outside the UK: As a maintained school the Royal Alexandra and Albert School can admit UK and other EU or EEA nationals. Applicants from outside the EU or EEA must have the right of residence in the UK (without the use of a Tier 4 visa).  

1.1 Admission Numbers
The Admission Numbers for each category for each year of entry shall be as follows:

Year of Entry Boarders Day Pupils
3 47 0
7 87 0
9 26 0
     
Year of Entry Boarders Non Boarders
12 20 20

 

1.2 Year 3
This is the entry year for the Junior School. The School has a boarding house especially for Junior pupils and presently it may admit up to 47 boarders in Year 3. It may admit up to 27 Full Boarders who sleep at the School during term time. The number of Flexi Boarders is limited to 20. Section 2 explains Full and Flexi Boarding.

1.3 Year 7
This is the principal entry year for the Senior School. The School has boarding houses especially for Year 7 and Year 8 pupils and presently they may admit up to 87 boarders in Year 7. They may admit up to 20 Full Boarders who sleep at the School during term time. The number of Flexi Boarders is limited to 67. Section 2 explains Full and Flexi Boarding.

1.4 Year 9
The School has boarding houses especially for pupils in Year 9 and above, and presently they may admit up to 26 Full Boarders in Year 9. Section 2 explains Full and Flexi Boarding.

1.5 Year 12
The School normally expects to admit its own Year 11 pupils. The Admission Number for external applicants is above and applications should be made directly to the School using the Sixth Form Application Form. Applications should be received by the Closing Date which is available on the website. If the number of internal applicants is lower than anticipated, we might be able to admit additional students to the Sixth Form.

To be admitted into the Sixth Form we have a general requirement that a pupil must achieve above a certain level in five separate subjects. These levels are a grade C or above at GCSE and a Merit or above at BTEC/OCR National.   In addition each Sixth Form subject has its own minimum requirement which is to ensure that anyone taking the course has a reasonable chance of success.

2. BOARDING PLACES

The majority of places available are boarding places in that the School provides pupils with overnight board and lodging.

There are different categories of boarders: Full Boarders and Flexi Boarders although the admissions procedure is the same for all categories except Year 3 and Year 7 Flexi Boarders.

2.1 Full Boarders
Full Boarders reside at the School each and every day and night of each term, except over half-term. They may go home at weekends after Saturday morning lessons, or more frequently if their parents so choose.

2.2 Flexi Boarders
Flexi Boarders do everything that Full Boarders do except routinely stay overnight; their arrangement is more flexible to suit their, and their families’ needs. They are required to stay overnight between seven and ten nights a year.

3. ADMISSIONS PROCEDURE

3.1 Suitability for Boarding
In accordance with Para 1.40 of the School Admissions Code December 2014 the assessment of suitability for boarding is totally separate from the oversubscription criteria and will be undertaken prior to the Governors applying the oversubscription criteria.

In order to determine the suitability of an applicant to board the School will have regard to

a. the outcome of an interview with the applicant carried out for that sole purpose

b. information provided by the applicant’s current school or – if he or she is currently out of school – previous school requested and provided for the same purpose

c. information provided by the home local authority on safeguarding issues

d. whether the applicant presents a serious health and safety hazard

e. whether the applicant would cope with and benefit from a boarding environment

In pursuance of their duty to safeguard and promote the welfare of all boarders under section 87 of the Children Act 1989, the Governors will not admit any child to the School as a boarder unless he/she has satisfied the School that he/she is suitable to board.

3.1.1  Timeline for assessing suitability for boarding

3.1.1.1  Full Boarders
On receipt of the application a boarding reference will be requested from the current school. The interview will be held as soon as possible after receipt of the reference. If there are no places available the interview will be deferred until a school place is likely to be available.  

3.1.1.2  Flexi Boarders
On receipt of the application the applicant will be invited to attend an interview. Interviews for on time Year 7 applications will be held in the preceding November and interviews for on time Year 3 applications will be held in the preceding January. Interviews for late applications and applications for other year groups will be held as soon as possible after the application provided there is likely to be a place available. If there are no places available the interview will be deferred until a school place is likely to be available.    

3.2.  Over subscription Year 3-11
In the case of over subscription the following criteria will apply for applications for Year 3 to Year 11:

3.2.1  Full Boarders
Any child who has a statement of Special Educational Needs or Education, Health and Care Plan (EHCP) which names this School to meet their needs will be allocated a place first and after that, places will be allocated in the priority order specified below.

First priority will be given to applicants who are registered as being in the care of a local authority or provided with accommodation by a local authority in accordance with Section 22 of the Children Act 1989(a), e.g. fostered or living in a children's home, at the time an application for a school is made; and children who have previously been in the care of a local authority or provided with accommodation by a local authority in accordance with Section 22 of the Children Act 1989(a) and who have left that care through adoption, a child arrangement order (in accordance with Section 8 of the Children Act 1989 and as amended by the Children and Family Act 2014) or special guardianship order (in accordance with Section 14A of the Children Act 1989).  Pursuant to their responsibilities under the Children Act 1989, the Governors will not admit candidates who cannot satisfy them that they are suitable for boarding whether or not they are looked after by a local authority or were previously looked after by a local authority.

Second priority will be given to applicants whose parents are entitled to receive the Continuity Education Allowance (CEA) of the Ministry of Defence.

Third priority will be given to applicants with a boarding need. This may include children at risk or with an unstable home environment and children of service personnel who have died whilst serving or have been discharged as a result of attributable injury, children of key workers working abroad and Crown Servants working abroad (eg the children of charity workers, people working for voluntary service organisations, the diplomatic service or the European Union, teachers, law enforcement officers and medical staff) whose work dictates that they spend much of the year overseas.

Fourth priority will be given to applicants who have a sibling who is a full boarder at the School, including in the Sixth Form, at the time of admission. Sibling refers to brother or sister, half brother or sister, adopted brother or sister, step brother or sister, foster brother or sister, or the child of the parent/carer's partner where the child for whom the School place is sought is living in the same family unit at the same address as that sibling. Where a sibling is in Year 11 or Year 12 at the time of application for a younger child, they will be deemed as being in the School at the time of admission, unless the parent has advised that they will not be continuing in to the following academic year.

Fifth priority will be given to applicants where the parent with whom the child normally resides works at the School.  The parent must have been employed at the School for two or more years at the time at which the application is made, and/or have been recruited to fill a vacant post for which there is a demonstrable skill shortage.  For normal round admissions the date that will be used to assess the length of time that a member of staff has been employed will be the closing date for applications.  Term dates, and the lesson timetable (which includes Saturday morning lessons) at this School are significantly different from those of other local schools and there is an obvious inconvenience for those who work at the School but whose children are at other local schools. 

Sixth priority will be given to all other applicants for places as boarders.

3.2.2  Flexi Boarders
Any child who has a statement of Special Educational Needs or Education, Health and Care Plan (EHCP) which names this School to meet their needs will be allocated a place first and after that, places will be allocated in the priority order specified below.

First priority will be given to applicants who are registered as being in the care of a local authority or provided with accommodation by a local authority in accordance with Section 22 of the Children Act 1989(a), e.g. fostered or living in a children’s home, at the time an application for a school is made; and children who have previously been in the care of a local authority or provided with accommodation by a local authority in accordance with Section 22 of the Children Act 1989(a) and who have left that care through adoption, a child arrangement order (in accordance with Section 8 of the Children Act 1989 and as amended by the Children and Family Act 2014) or special guardianship order (in accordance with Section 14A of the Children Act 1989). Pursuant to their responsibilities under the Children Act 1989, the Governors will not admit candidates who cannot satisfy them that they are suitable for boarding whether or not they are looked after by a local authority or were previously looked after by a local authority.

Second priority will be given to applicants whose parents are entitled to receive the Continuity Education Allowance (CEA) of the Ministry of Defence.

Third priority will be given to applicants with a flexi boarding need. This may include children at risk or with an unstable home environment and children of service personnel who have died whilst serving or have been discharged as a result of attributable injury, children of key workers working abroad and Crown Servants working abroad (eg the children of charity workers, people working for voluntary service organisations, the diplomatic service or the European Union, teachers, law enforcement officers and medical staff) whose work dictates that they spend much of the year overseas.

Fourth priority will be given to applicants who have a sibling who is expected to be on roll as a flexi boarder, day boarder or non boarder at the School, including in the Sixth Form, at the time of admission. Sibling refers to brother or sister, half brother or sister, adopted brother or sister, step brother or sister, foster brother or sister, or the child of the parent/carer’s partner where the child for whom the School place is sought is living in the same family unit at the same address as that sibling.

Fifth priority will be given to applicants where the parent with whom the child normally resides works at the School. The parent must have been employed at the School for two or more years at the time at which the application is made, and/or have been recruited to fill a vacant post for which there is a demonstrable skill shortage. For normal round admissions the date that will be used to assess the length of time that a member of staff has been employed will be the closing date for applications. Term dates, and the lesson timetable (which includes Saturday morning lessons) at this School are significantly different from those of other local schools and there is an obvious inconvenience for those who work at the School but whose children are at other local schools.

Sixth priority will be given to all other applicants for places as flexi boarders.

3.2.3  Tie breaker
Within any oversubscription category priority will be given to pupils based on proximity from the main home address of the pupil in a straight line to the main gate of the School (as shown on the Surrey Local Authority website), with the nearest receiving preference. In the case of a tie or where there are two or more residences sharing the same address or the same “main entrance”, lots will be drawn by an independent person with the result being witnessed and recorded.

“Main home address” is defined as where the child normally spends the majority of weekday nights during term time in the direct care of a parent. In the case of shared custody it will be up to the parents to agree which address to use. For normal round admissions the address that will be used to assess proximity will be the one that applied at the closing date for applications, unless a change of address for good reason has been accepted by the Home Local Authority.

3.3.  Over subscription criteria for external applicants to Year 12
In the case of over subscription the following criteria will apply for external applications to Year 12:

3.3.1  Full Boarders
First priority will be given to applicants who are registered as being in the care of a local authority or provided with accommodation by a local authority in accordance with Section 22 of the Children Act 1989(a), e.g. fostered or living in a children’s home, at the time an application for a school is made; and children who have previously been in the care of a local authority or provided with accommodation by a local authority in accordance with Section 22 of the Children Act 1989(a) and who have left that care through adoption, a child arrangement order (in accordance with Section 8 of the Children Act 1989 and as amended by the Children and Family Act 2014) or special guardianship order (in accordance with Section 14A of the Children Act 1989). Pursuant to their responsibilities under the Children Act 1989, the Governors will not admit candidates who cannot satisfy them that they are suitable for boarding whether or not they are looked after by a local authority or were previously looked after by a local authority.

Second priority will be given to applicants whose parents are entitled to receive the Continuity Education Allowance (CEA) of the Ministry of Defence.

Third priority will be given to applicants with a boarding need. This may include children at risk or with an unstable home environment and children of service personnel who have died whilst serving or have been discharged as a result of attributable injury, children of key workers working abroad and Crown Servants working abroad (eg the children of charity workers, people working for voluntary service organisations, the diplomatic service or the European Union, teachers, law enforcement officers and medical staff ) whose work dictates that they spend much of the year overseas.

Fourth priority will be given to holders of a Sixth Form Scholarship.

Fifth priority will be given to applicants who have a sibling who is expected to be on roll as a full boarder at the School, including in the Sixth Form, at the time of admission. Sibling refers to brother or sister, half brother or sister, adopted brother or sister, step brother or sister, foster brother or sister, or the child of the parent/carer’s partner where the child for whom the School place is sought is living in the same family unit at the same address as that sibling.

Sixth priority will be given to applicants where the parent with whom the child normally resides works at the School. The parent must have been employed at the School for two or more years at the time at which the application is made, and/or have been recruited to fill a vacant post for which there is a demonstrable skill shortage. For normal round admissions the date that will be used to assess the length of time that a member of staff has been employed will be the closing date for applications. Term dates, and the lesson timetable (which includes Saturday morning lessons) at this School are significantly different from those of other local schools and there is an obvious inconvenience for those who work at the School but whose children are at other local schools.

Seventh Priority will be given to all other applicants.

3.3.2  Sixth Form Non Boarders
First priority will be given to applicants who are registered as being in the care of a local authority or provided with accommodation by a local authority in accordance with Section 22 of the Children Act 1989(a), e.g. fostered or living in a children’s home, at the time an application for a school is made; and children who have previously been in the care of a local authority or provided with accommodation by a local authority in accordance with Section 22 of the Children Act 1989(a) and who have left that care through adoption, a child arrangement order (in accordance with Section 8 of the Children Act 1989 and as amended by the Children and Family Act 2014) or special guardianship order (in accordance with Section 14A of the Children Act 1989).

Second priority will be given to holders of a Sixth Form Scholarship.

Third priority will be given to applicants who have a sibling who is expected to be on roll as a flexi boarder, day boarder or non boarder at the School, including in the Sixth Form, at the time of admission. Sibling refers to brother or sister, half brother or sister, adopted brother or sister, step brother or sister, foster brother or sister, or the child of the parent/carer’s partner where the child for whom the School place is sought is living in the same family unit at the same address as that sibling.

Fourth priority will be given to applicants where the parent with whom the child normally resides works at the School. The parent must have been employed at the School for two or more years at the time at which the application is made, and/or have been recruited to fill a vacant post for which there is a demonstrable skill shortage. For normal round admissions the date that will be used to assess the length of time that a member of staff has been employed will be the closing date for applications. Term dates, and the lesson timetable (which includes Saturday morning lessons) at this School are significantly different from those of other local schools and there is an obvious inconvenience for those who work at the School but whose children are at other local schools.

Fifth Priority will be given to all other applicants.

3.3.3  Sixth Form tie breaker
Within any oversubscription category priority will be given to pupils based on proximity from the main home address of the pupil in a straight line to the main gate of the School (as shown on the Surrey Local Authority website), with the nearest receiving preference. In the case of a tie or where there are two or more residences sharing the same address or the same “main entrance”, lots will be drawn by an independent person with the result being witnessed and recorded.

“Main home address” is defined as where the child normally spends the majority of weekday nights during term time in the direct care of a parent. In the case of shared custody it will be up to the parents to agree which address to use. For normal round admissions the address that will be used to assess proximity will be the one that applied at the closing date for applications, unless a change of address for good reason has been accepted by the Home Local Authority.

4. WAITING LIST PROCEDURES
The School maintains a waiting list for each year group for full boarding, flexi boarding and Sixth Form non boarding places that may become vacant.

Parents of candidates who are unsuccessful in obtaining a place should indicate whether they wish to remain on a waiting list. Waiting lists are maintained for one term after the September of the year in which admission was originally sought. For example, unsuccessful candidates for admission in September 2018 would remain on a waiting list until January 2019, unless they indicate in writing that they wish to remain upon the waiting list for longer. The length of time on the waiting list is not material to whether or not a place is finally awarded.

Candidates on the waiting list will be considered along with any new applicants at the point when any vacancy arises. An applicant’s position on the waiting list will be updated according to eligibility on the date in question. The place will be awarded according to the stated oversubscription criteria. Candidates judged to be unsuitable for boarding will not be kept on a waiting list. They may, however, reapply and be reassessed for each year of entry.

5. MULTIPLE BIRTHS
In the case of multiple births, where children are ranked consecutively in their order of priority for a place and there are not sufficient vacancies remaining for each of them, wherever it is logistically possible, each child will be offered a place. Where it is not logistically possible to offer each child a place the child(ren) to be offered the last remaining place(s) will be determined by each child’s position on the ranked list.

6. 'OUT OF YEAR' APPLICATIONS

Applicants may choose to seek places outside of their child’s chronological year group and this should be requested at the time of application. Decisions will be made on the basis of the circumstances of each case. Applicants are encouraged to state clearly why they feel admission to a different year group is in the child’s best interest and provide evidence to support this.

7. TIMELINE

7.1  Year 3-11

7.1.1 Flexi Boarding
Applications for Year 3 and Year 7 that are received before the deadline (as stated on the School website) will be processed according to Surrey Local Authority’s application timelines. Applications received after that date will be treated as late applications and will not be considered in the initial allocation round of places for the relevant year group. Applications for other year groups will be processed as quickly as possible.  

7.1.2 Full Boarding
Applications for Year 3 and Year 7 that are received before the deadline (as stated on the School website) will be processed according to Surrey Local Authority’s application timelines. Applications received after that date will be processed as quickly as possible. Applications for other year groups will be processed as quickly as possible.  

7.2  Year 12
On receipt of an application an academic reference, and boarding reference where applicable, will be requested from the current school. Once these have been received the candidate will be invited for an Information and Guidance interview. Offers for on time applications will be made in the January before the September the applicant is due to start. Offers for late applications will be made as quickly as possible after the interview.

Applications for Year 12 that are received after the Closing Date will be processed after on time applications, but will be considered against the same criteria.

8. ADMISSIONS YEAR
These admissions criteria apply to all admissions in the year 2018/19.

Useful Links

Admissions Policy 2017/18

Surrey County Council information on Admissions arrangements